Overview
PoolBoss is pool service software you can start a route on for free. The Free plan covers up to 20 pools with no credit card and every feature included, so a new pool company can schedule routes, log chemical readings, and send invoices from the first account, then move up a plan only when the pool count grows.
STARTING OUT
Why PoolBoss fits
What the first year of a pool route actually looks like
Most new pool companies start with a handful of accounts found through word of mouth or a neighborhood app. You show up, treat the pool, take notes in your head or on your phone, and figure out billing later. That works for a few accounts. It stops working around 15.
PoolBoss is designed for that moment before the chaos: before you need a whiteboard to remember which pools got treated and which are overdue. It gives your route a structure from the first account, so the habits you build at 10 pools are the same ones running smoothly at 100. And you can start it free with no card and no trial clock.
What the Free plan actually covers
The Free plan covers up to 20 pools at no cost. There's no trial that expires and no credit card required to start. You get the full product: route management with ordered stops, on-site chemical logging at each visit, service reports for customers, invoices with online payment, and the mobile app for the field.
That's not a lite version with features locked for later. Every capability a paid plan has, the Free plan has too. The only number that changes between plans is the pool ceiling.
Set up your first route
You add a customer record for each account with their address and contact info, then add their pool with the specs you'll need on-site: type, volume, sanitizer type, surface. Then you build a route with those pools as stops in the order you'll drive them.
When you open the mobile app the next morning, the day's route is ready - stops in order, pool specs at each one, and the chemical logging form queued up. No paper sheet, no addresses to type into maps, no call back to yourself to remember the gate code.
Log chemical readings at the pool, not from memory
At each stop you log readings in the mobile app: free chlorine, pH, total alkalinity, calcium hardness, cyanuric acid, and temperature. The readings save to that pool's history the moment you submit them.
The history matters more than it seems early on. By the third or fourth visit, you can see how a pool trends. A high-CYA account that keeps reading low chlorine is telling you something. That pattern is in the chemical record - not in your memory - which means it's still there six months later when the customer calls about an algae bloom.
Look professional before you're established
When you finish a visit, PoolBoss generates a service report showing the readings you logged, the work you noted, and the time of service. You send it to the customer by email.
New operators who skip this step discover that the ones who send it rarely get 'did anyone show up?' calls and keep customers longer. Property managers expect it on every visit. It's the paperwork that turns a one-person operation into something that looks like a real business, because on the customer's end, it is.
Then you create an invoice from the same account, add line items for the service and any chemicals, and send it with an online payment link. Customers pay by card from their phone. You stop waiting for checks.
Your full workflow in one place
New operators often piece together four or five apps: a notes app, maps, a spreadsheet for pool specs, an invoicing app, and something for customer contact. PoolBoss replaces the stack. The mobile app holds your route, pool specs and history, chemical logging, and visit notes in one place.
You don't need to bring a clipboard. You don't need to remember the valve positions or the last reading. You don't need to retype field notes into an invoice later.
- Route with ordered stops and pool addresses
- Pool specs and sanitizer type at each stop
- Chemical logging form with all standard fields
- Notes and observations saved to the visit record
- Mark complete - the visit is in the record immediately
Getting paid faster
At the end of the week or per visit, you create invoices from the logged visits, add line items, and send them with a payment link. Customers pay online by card. You see payment when it comes in. No stamps, no returned envelopes, no waiting for someone to remember.
For a new pool company, cash flow in the first year is tight. Faster invoicing means faster payment, and professional invoices with an easy online payment path get paid faster than hand-written ones with a check mailing address.
What changes when the route grows
When you hit 21 pools, you move to the Startup plan at $29 a month. That's the only change. Every customer record, pool history, and visit log you built on the Free plan is still there. No migration, no re-entering data, no features that switch off.
Past 100 pools you move to Pro ($79), and past 250 to Fleet ($249), which covers 250 or more with no ceiling. Every paid plan includes unlimited users, so hiring your first helper doesn't add a seat fee. The pricing is specifically designed to not penalize you for growing.
Recommended plan
Free
Up to 20 pools at no cost, no card, every feature included. The right place to start a route.
Why PoolBoss
Why pool pros choose PoolBoss
Built for pools, not bolted on
Water chemistry is the job, so it's the core of the product, not a notes field. Generic field-service tools don't track it.
Flat rate by pool count
You pay by how many pools you manage. No per-seat fees, no per-pool meter, and no surprise line on the bill as you grow.
Every feature on every plan
Nothing is locked to a higher tier. The Free plan has the same features as Fleet. Plans differ only by pool count.
Works in the field
The tech app runs on any phone and keeps working with no signal, so a visit completes at the pool and syncs when you're back on.
“Invoices go out automatically and customers pay by card from the email. I used to spend Sunday nights on billing. Now I don't.”
Priya Shah
Owner, Valley Blue Pools · San Diego, CA
FAQ
Common questions
What software should I use when starting a pool service business?
For a new operator, the right fit is software that's free to start and complete enough to run the whole route. PoolBoss covers up to 20 pools free with no credit card, and includes routes, chemical logging, service reports, invoicing, and a mobile app from day one.
Do I need a credit card to start PoolBoss?
Not for the Free plan. It covers up to 20 pools with no card and no time limit. A card is only needed when you choose a paid plan, which starts at $29 a month for up to 100 pools.
What happens to my data as my new route grows?
It stays with you. Moving from Free to a paid plan keeps every customer, pool, route, and visit you've logged. The only thing that changes is the pool ceiling, never your data or which features you can use.
Can I run a pool service business from just my phone?
Yes. The PoolBoss mobile app is where techs log visits, chemical readings, and notes. You can build routes and manage customers from the web dashboard, or handle everything from your phone. There's no separate office software requirement.
Does pool service software work for a route with just a few pools?
Yes, and it's free for the first 20. PoolBoss isn't built for enterprise only - the Free plan is designed for new operators who have a handful of accounts and need professional-grade scheduling, logging, and invoicing without a monthly bill.
What is the easiest pool service software to set up?
PoolBoss is designed to work from day one. You add your customers, set up your route, and start logging visits the same day you sign up. There's no onboarding call required and no long implementation period.
How do I invoice pool service customers when I'm just starting out?
PoolBoss turns your completed visits into invoices. After each service stop, the visit is logged, and you can send a professional invoice with an online payment link from the same account. Customers pay by card online instead of mailing a check.
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