Overview
PoolBoss is pool service software for companies running commercial and HOA pool accounts. You keep a chemical reading history on every pool, send a service report as proof of service after each visit, and bill recurring accounts from the work your techs log. It's the paper trail property managers expect, kept automatically.
COMMERCIAL & HOA
Why PoolBoss fits
Documentation property managers ask for
Commercial and HOA accounts want to know the pool was serviced and the water was in range. After each visit PoolBoss produces a service report showing the readings logged, the work done, and the time of the visit, ready to send to the property manager or board.
Reports › The Alvarez Pool
Report preview
The Alvarez Pool · Mon, Mar 17Water chemistry
2.4
Free Cl
8.1
pH
110
Alkalinity
3200
Salt
What we did
- Brushed walls and tile line
- Emptied all skimmer baskets
- Backwashed filter — pressure normal
- Added 14 oz muriatic acid to balance pH
Delivery
Automation
A chemical history on every pool
Every reading is saved per pool, so the chemical history is there when an account asks what the levels have been. Equipment tracking keeps filter pressure and basket checks on the same record.
Pools › Water chemistry
Today's reading
9:14 AM · logged by Marcus BellExport →Free chlorine
2.4ppm
Combined chlorine
0.2ppm
pH
8.1
Total alkalinity
110ppm
Calcium hardness
280ppm
Cyanuric acid
48ppm
Salt
3200ppm
pH trend
8 weeksBalance
Built for accounts with many pools
A property can have more than one body of water. A single customer record holds as many pools as the site has, each with its own specs, history, and reports, so a commercial account or HOA stays organized under one roof.
Customers › The Alvarez Pool
Service history
Export →Chemistry trend
pH · 8 wksAccount
Recurring invoicing for steady accounts
Commercial work is recurring, and so is the billing. You invoice from the visits your techs log and collect online. For larger operations, Pro covers up to 250 pools and Fleet is uncapped.
Invoices › INV-1042
Invoice INV-1042
Converted from Quote Q-0217| Description | Qty | Rate | Amount |
|---|---|---|---|
| Filter housing replacementPentair Clean & Clear 150 — cracked lid seat | 1 | $189.00 | $189.00 |
| LaborTomas Kine · 2.0 hrs @ $85/hr | 2 | $85.00 | $170.00 |
| Monthly service — MarchCommercial weekly | 1 | $0.00 | $0.00 |
Activity
Recommended plan
Pro or Fleet
Pro ($79) covers up to 250 pools; Fleet ($249) is uncapped for larger operations. Both include unlimited users and every feature.
Comparison
How PoolBoss compares
| Feature | PoolBoss | Pool Office Manager |
|---|---|---|
| Built for pool service | Yes | Yes |
| Pricing model | Flat by pool count | Per user ($125 + $25/user) |
| Users / office staff | Unlimited on paid plans | Each user adds $25/mo |
| Free plan | Yes (20 pools) | No (trial only) |
| QuickBooks sync | Yes, included | Yes (a strength), +$25/mo add-on |
| Chemical tracking | Yes, structured, with automatic dose amounts | Yes (with dosing calc) |
| Add-on costs | None - every feature included | QuickBooks billed separately |
| Online payments | Yes | Yes |
Why PoolBoss
Why pool pros choose PoolBoss
Built for pools, not bolted on
Water chemistry is the job, so it's the core of the product, not a notes field. Generic field-service tools don't track it.
Flat rate by pool count
You pay by how many pools you manage. No per-seat fees, no per-pool meter, and no surprise line on the bill as you grow.
Every feature on every plan
Nothing is locked to a higher tier. The Free plan has the same features as Fleet. Plans differ only by pool count.
Works in the field
The tech app runs on any phone and keeps working with no signal, so a visit completes at the pool and syncs when you're back on.
“Simple to use and it's held up. I'd recommend it.”
Christopher Miller
Aquavim
FAQ
Common questions
Can PoolBoss handle multiple pools at one property?
Yes. A customer record can hold as many pools as the property has, each with its own specs, chemical history, and service reports, so a commercial site or HOA stays organized under one account.
Does it create proof of service for property managers?
Yes. After each visit PoolBoss produces a service report showing the readings logged, the work done, and the time of the visit, which you can send to the property manager or HOA board.
Is there a pool limit for large operations?
The Fleet plan is uncapped at $249 a month, so a large commercial operation above 250 pools never hits a ceiling and never needs a sales call.
